When setting up e-invoices for Norwegian customers
Step-by-step guide
Before the setup:
- Check with HansaWorld that the customer has a valid Internet Services Contract for sending out e-invoices
- Customer also needs a customer nr from APIX (e-invoice supplier in Norway)
...
System and technical settings
- System >> Settings >> Company Info
- Tab "Address" must be filled out like this (nothing more, nothing less):
- Tab "Reg." must be filled out like this:
- Org.nr.
- MVA-nr.
- Bankkonto 1
- Bankkode (very important)
- These fields must be filled out in PL Purchase Ledger >> Settings >> Banks
IBAN is the customers iban; same with BICBankkode is the bank's ID kode. Customer has to contact their bank, if they do not know this code
- These fields must be filled out in PL Purchase Ledger >> Settings >> Banks
- Land
- ANA-kode: 0047 + your org.nr
- E-fakturakonto: customer number from Apix
- Tab "Address" must be filled out like this (nothing more, nothing less):
- System >> Settings >> Cloud Services
- Cloud Service Server IP: lookup.hansaworld.com
- port: 443
- System >> Settings >> Cloud Services Settings
- Tab "Activation"
- Send and Receive Documents Default: Send nothing
- Send Electronic Invoices: Active
- Send Electronic Payments: Default
- Receive Electronic Invoices: Default
- Send Direct Debit: Default
- Send Electronic VAT Declarations: Default
- Checkbox "Electronic Data Exchange Stopped": do not mark
- Reason: delete if something is written here
- Tab "E-Invoices"
- Checkbox "Electronic Invoices with pdf Files": mark
- Customer's Rcv. Preference: No Receiving
- Postage for Paper Invoice: Priority
- E-Purchase Invoice Item Transfer Control: Consolidate Items to Supplier's Cost Account
- "Dont Require VAT Code on E-Purchase Invoice Rows": do not mark
- Tab "Service Status"
- Send Electronic Invoices: should be start/running
If it's Stopped, try clicking "Send Electronic Invoices" couple of times, this may help to start the function again - Do not pay attention to everything else
- Send Electronic Invoices: should be start/running
- Tab "Activation"
- System >> Settings >> Base Currency
- Fill out like this:
- Fill out like this:
- XML format
- System >> Settings >> Company Info >> Tab "Fonts" >> Change VAT Law to Finnish >> Log out and in again
- Sales Ledger >> Settings >> FInvoice Settings >> Change "Export Format" to 2.01 >> Save
- System >> Settings >> Company Info >> Tab "Fonts" >> Change VAT Law back to Norwegian >> Log out and in again
- Technics >> Settings >> Database Status
- Update Database Status: Set to "Manual"
- Database Status: Set to "Live"
- Reason: delete if something is written here
- Technics >> Settings >> Services Cache
Create new records or change existing like this:- GETSUPPLIERINVOICE
- Code: GETSUPPLIEREINVOICE
- Host: ricardo.hansaworld.net
- Port: 480
- Partner and Http Port: leave blank
- SENDEINVOICE
- Code: SENDEINVOICE
- Host: ricardo.hansaworld.net
- Port: 480
- Partner and Http Port: leave blank
- SENDERECORDSTATUS
- Code: SENDERECORDSTATUS
- Host: ricardo.hansaworld.net
- Port: 480
- Partner and Http Port: leave blank
- GETSUPPLIERINVOICE
Details in Contacts reccord
- Sales Ledger >> Registers >> Contacts
- Tab "Contacts"
- Address should be filled in lines 2 and 3
- "Email" field has to be filled in
- Tab "Terms" - Specify Payment Term
- Tab "Company"
- Fill inn VAT Reg. No. and Reg. No. 1
- Type: Company
- VAT Zone: Domestic
- Tab "E-Records"
- E-Invoice Account: 0047+customer's org.nr
- Alt. E-Invoice Account: if customer wants to receive invoice per e-mail, write e-mail address here
- Receiving Preference: Electronic Invoice
- Postage for Paper Invoice: Priority
- Electronic Invoices with pdf files: mark
- Tab "Contacts"
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