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When setting up e-invoices for Norwegian customers

Step-by-step guide

Before the setup:

1.  Check with HansaWorld that the customer has a valid Internet Services Contract for sending out e-invoices
2. Customer also needs a customer nr from APIX (e-invoice supplier in Norway)

System and technical settings

1. System >> Settings >> Company Info
   1. Tab "Address" must be filled out like this (nothing more, nothing less):
      
   2. Tab "Reg." must be filled out like this:
      
      
      1. Org.nr.
      2. MVA-nr.
      3. Bankkonto 1
      4. Bankkode (very important)
         1. These fields must be filled out in Purchase Ledger >> Settings >> Banks
            
            IBAN is the customers iban; same with BIC

            Bankkode is the bank's ID kode. Customer has to contact their bank, if they do not know this code

            
            
      5. Land
      6. ANA-kode: 0047 + your org.nr
      7. E-fakturakonto: customer number from Apix
2. System >> Settings >> Cloud Services
   1. Cloud Service Server IP: lookup.hansaworld.com
   2. port: 443
      
      
3. System >> Settings >> Cloud Services Settings
   1. Tab "Activation"
      1. Send and Receive Documents Default: Send nothing
      2. Send Electronic Invoices: Active
      3. Send Electronic Payments: Default
      4. Receive Electronic Invoices: Default
      5. Send Direct Debit: Default
      6. Send Electronic VAT Declarations: Default
      7. Checkbox "Electronic Data Exchange Stopped": do not mark
      8. Reason: delete if something is written here
         
   2. Tab "E-Invoices"
      1. Checkbox "Electronic Invoices with pdf Files": mark
      2. Customer's Rcv. Preference: No Receiving
      3. Postage for Paper Invoice: Priority
      4. E-Purchase Invoice Item Transfer Control: Consolidate Items to Supplier's Cost Account
      5. "Dont Require VAT Code on E-Purchase Invoice Rows": do not mark
         
   3. Tab "Service Status" 
      1. Send Electronic Invoices: should be start/running
          If it's Stopped, try clicking "Send Electronic Invoices" couple of times, this may help to start the function again
      2. Do not pay attention to everything else
         
4. System >> Settings >> Base Currency
   1. Fill out like this:
      
5. XML format
   1. System >> Settings >> Company Info >> Tab "Fonts" >> Change VAT Law to Finnish >> Log out and in again
   2. Sales Ledger >> Settings >> FInvoice  Settings >> Change "Export Format" to 2.01 >> Save
   3. System >> Settings >> Company Info >> Tab "Fonts" >> Change VAT Law back to Norwegian >> Log out and in again
      
6. Technics >> Settings >> Database Status 
   1. Update Database Status: Set to "Manual"
   2. Database Status: Set to "Live"
   3. Reason: delete if something is written here
      
7. Technics >> Settings >> Services Cache
   Create new records or change existing like this:
   1. GETSUPPLIERINVOICE
      1. Code: GETSUPPLIEREINVOICE
      2. Host: ricardo.hansaworld.net
      3. Port: 480
      4. Partner and Http Port: leave blank
   2. SENDEINVOICE
      1. Code: SENDEINVOICE
      2. Host: ricardo.hansaworld.net
      3. Port: 480
      4. Partner and Http Port: leave blank
   3. SENDERECORDSTATUS
      
      1. Code:  SENDERECORDSTATUS
      2. Host: ricardo.hansaworld.net
      3. Port: 480
      4. Partner and Http Port: leave blank
   

Details in Contacts reccord

1. Sales Ledger >> Registers >> Contacts
   1. Tab "Contacts"
      1. Address should be filled in lines 2 and 3
      2. "Email" field has to be filled in 
         
   2. Tab "Terms" - Specify Payment Term
      
   3. Tab "Company"
      1. Fill inn VAT Reg. No. and Reg. No. 1
      2. Type: Company
      3. VAT Zone: Domestic
         
   4. Tab "E-Records"
      1. E-Invoice Account: 0047+customer's org.nr
      2. Alt. E-Invoice Account: if customer wants to receive invoice per e-mail, write e-mail address here
      3. Receiving Preference: Electronic Invoice
      4. Postage for Paper Invoice: Priority
      5. Electronic Invoices with pdf files: mark
         

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Things to check when beginning to send e-invoices

1. Sales Ledger >> Settings >> Electronic Invoices Queue
   
   1. If everything is filled out correctly and customer is supposed to receive e-invoices, here will come all OKed Invoices
   2. If it's working, status should be √ 
2. Sales Ledger >> Settings >> Electronic Record Statuses
   1. From queue Invoices with status √ comes here
   2. Status 0: nothing has happened to an invoice

   3. Status 1: invoice is ok in your system

   4. Status 2: invoice has been sent to HansaWorld's apix server

   5. Status 4: invoice sent to recipient
   6. Status 5: Accepted by Recipient
      Image Added
3. Please check settings mentioned in points 6. and 7. before
4. Technics >> Reports >> Idle Tasks List
   1. Function " HTCSSendEInvoiceIdleTask" should be On and with date and time