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When setting up e-invoices for Norwegian customers

Step-by-step guide for Sales E-invoices

Before the setup:

1. Check with HansaWorld that the customer has a valid Internet Services Contract for sending out e-invoices
2. Customer also needs a customer nr from APIX (e-invoice supplier in Norway)

...

1. Sales Ledger >> Settings >> Electronic Invoices Queue
   
   1. If everything is filled out correctly and customer is supposed to receive e-invoices, here will come all OKed Invoices
   2. If it's working, status should be √ 
2. Sales Ledger >> Settings >> Electronic Record Statuses
   1. From queue Invoices with status √ comes here
   2. Status 0: nothing has happened to an invoice

   3. Status 1: invoice is ok in your system

   4. Status 2: invoice has been sent to HansaWorld's apix server

   5. Status 4: invoice sent to recipient
   6. Status 5: Accepted by Recipient
      
3. Please check settings mentioned in points 6. and 7. before
4. Technics >> Reports >> Idle Tasks List
   1. Function " HTCSSendEInvoiceIdleTask" should be On and with date and time
      
5. System >> Reports >> Electronic Invoices Setups Status
   1. Send Electronic Invoices: should be Running
6. System >> Reports >> Services Test >> choose "SENDEINVOICE"
   1. Should state that you should be able to send e-invoices/ use this service

E-Purchase Invoices

Configuration if customer already has "SENDEINVOICE" service:

1. Technics >> Settings >> Services Cache (better to double-check this when logged in Admin client)
   Create new records or change existing like this
   1. GETSUPPLIERINVOICE
      1. Code: GETSUPPLIEREINVOICE
      2. Host: ricardo.hansaworld.net
      3. Port: 480
      4. Partner and Http Port: leave blank
2. System >> Settings >> Cloud Services Settings
   1. Tab "Activation"
      
      1. Receive Electronic Invoices: Active

How to use

• To automatically paste account when creating a Purchase Invoice from the E-Purchase Invoice >> fill in cost account in Contact record >> Tab: Accounts >> Field: Cost A/C
• To convert the E-Purchase Invoice: 
  • Open the E-Purchase Invoice > make sure the VAT code on the invoice is correct. If not add the correct code
  • If contact doesn't exist, create a contact from Create menu
  • When Purchase Invoice looks correct >> OK the record >> Create >> Purchase Invoice >> check that the invoice is correct, with correct amounts >> OK Purchase Invoice.